As I sit here after 34 hours without sleep, I’m
physically awake, but probably not entirely lucid. You must wonder why, well for the last 34
hours I have been working as the race director at the Aeries February Freeze
Ultra & Trail Run. It is over now, and I am trying to get all my thoughts
on paper before my head hits the pillow and I lose some of them.
The only way to tell this story is to start from the
beginning. My girls and I were ziplining
at the Aeries winery and I noticed all the trails on the ground from the aerial
view I had on the zipline, so I commented that Aeries should have a trail run
there. Next thing I know I get an
invitation to stop by and talk to the owner Jeff Lorton, about a trail run. I went there thinking I would do a little
consulting, and an hour later I walked away the race director.
I quickly enlisted the help of Mike Wever from the MetroTri Club and after consulting with the tri club board we became the race
sponsor managing the race. The opportunity for another trail run in the area,
especially one on such a beautiful and challenging course was just too good to
pass up. After discussing details we
thought about adding an ultra run to the event.
I have never worked as a RD for an ultra event so this would be
challenging for me also. There was one other detail that was going to make
pulling this race off even harder, we only had 3 months before race day.
So we were off and running, getting shirt samples,
creating a logo, getting a web page started, finding race timing, and hardest
of all designing a race course. Jim the
zipline manager was the perfect guy to help us, he can drive all the trails
with his eyes closed and he spent many hours driving me and Mike around on the
Ranger measuring distances and designing the course for the best flow of
traffic. Jim even cut a new connector
trail so that traffic would flow better. (BTW, that connector trail was the big
hill just after the creek, so you can blame that one on Jim) After the design was final, Jim spent days
marking it, not only with signs and tape but with fluorescent tacks that can be
seen when a head lamp shines on them. He
also pulled out all the stops and helped design the course so that a section
would go directly down the middle of a shallow creek. Without Jim, I don’t think we could have
designed a course so quickly nor marked it as well. So you liked the course, it was all Jim.
I also held some training runs on the course and got
feedback from the runners. Travis Redden
was my Garmin guy measuring the course and giving me feedback from an ultra
runner point of view. Most of the feedback
I got was that the course was more than challenging, but that a tough course
like this may be what “brands” this race and makes it popular.
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First Training Run |
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Designing the course from the Ranger |
Everything started coming together, and race day was
already upon us. With this being my
first time as a RD at an ultra event, it was really nagging at me, I kept
thinking I know I have forgotten something. It didn’t matter if I did, it was
race day and I would have to adapt. Mike
and I pulled the tri club trailer up to the winery, hoping that the weather man
was wrong and that freezing rain would not be coming in and spending the night
with us. We got the trailer parked and headed
to the zipline office to get registration setup and transition ready to
go. We found Jim and he drove us around
the course to do one last check on things. It was a cold and interesting ride,
especially driving over the ice covered creek, but we made it through the
course and decided on where live volunteers would be during the race.
As the day wore on and we got closer to start time racers
and spectators started showing up. Mr
& Mrs Korsch showed up with food in tow.
It was their daughter Emily’s birthday event, she was doing 30 hours of
activity over the weekend in celebration of her 30th birthday and
what better way to do it. Not only was
she running, but she was also collecting donations for Team Noah, an organization
that raises money for treatment of children with birth defects. We were honored that she chose our even to be
part of her 30 hour quest. As a bonus we got her parents and they helped out
all night long with whatever needed to be done, including throwing salt out on
the icy road so that the runners could make it across safely.
Racers started checking in and we even got a few race day
registrations, which was surprising with the weather forecast. Time flew by and it was time to start the
race, with 36 racers prepped and ready to go, racers lined up for the start of
the race. Don, Eric and Zach were in the
ranger and ready to lead the racers through the first lap.
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Starting line of the Ultra Race |
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And they are off |
The runners took off and we waited speculating on what
time the first runner would finish the 5 mile lap. At 45 minutes the first runner came in and he
was a member of a 3 person team, he ran in tagged his teammate and she took
off. At 50 minutes Travis Redden came in and just after he arrived Jeff Sona arrived. After the first lap it was anyone’s guess as
to how the race would finish up. A
wintery mix of snow, rain and sleet had started and it was getting colder
outside. I was spending my time sitting
next to Rich Luers who was timing the race watching the lap times and the
weather closely. Cheri B and Jim D were
awesome volunteers, making sure every runner got what they needed as soon as
they hit the door, they had the food and drinks flowing and did everything they
could to get the runners back out the door as quickly as possible. Many times convincing runners who wanted to
quit, to go out just one more time. A
Big Thanks to both of them for staying all night long in awful weather and
supporting the runners. Also a big
thanks goes to Jade, Zach, China and Autumn for helping with registration and the
start of the race.
By the 4 lap the weather had changed to freezing rain and
the concrete just outside the door had become an ice rink, the clock was
covered with ice and so were the runners when they came in.
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See the ice on one runners bib |
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The clock is covered with ice |
It was so cold and miserable outside, I really felt bad
for the runners, but nothing stopped them, they kept coming in and going back
out, no one was dropping out.
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A runner checking in after a long lap |
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A happy runner checking in, even if he is covered in ice |
Don and Eric, were busy keeping the fire going out at the
aid station, even in the rain and sleet. I spent a little time at the aid
station taking photos, and without that fire, I would have not made it 5
minutes. Some runners stopped and used the fire to warm up a bit.
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Don tending the fire |
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Emily as she passes the fire |
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Jeff as he passes the fire |
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Unknown runners approaching the fire |
Sue spent the evening finding us all things we forgot to
bring and finally after many trips to the winery, office and convenience mart
we were prepared to work through the night.
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Sue and Jim hamming it up |
The laps ticked by and Jeff Sona overtook Travis Redden
for the first place position, the standings started changing frequently while
Cheri and Jim kept the racers going, Jim sometimes almost pushing them pack out
the door.
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I think Jim pushed these guys back out the door |
At about 5 am the lightning and rain started, now the
racers were cold and wet, but very few had given up. At 7:30 we started pulling
racers from the course if they couldn’t make a full lap by 9 am. No one complained though, some asked “please
forbid me from starting another lap”.
The race ended with Jeff Sona taking the lead from Travis Redded, and
Emily Korsch winning the Open Female division.
Lee Doughtery smoked the masters division. Medals where presented and attendance prizes were given
out. Thanks to Salomon, Sunnto for donating
great prizes, including a hydration pack that was won by
Travis Redden.
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A Happy Travis |
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Lee looks pretty good after smoking his competition |
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Emily happy to be done so she can go out and get in the rest of her 30 hours |
As Rich finished wrapping up the results, Cheri and I
cleaned up and setup for the trail run registration. Kathy Wever led registration, with help from
Bob, Autumn and China.
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Volunteers at work |
Runners started signing in, even in the heavy freezing
rain, we even got 6 race day entries. I
was running around freaking out about volunteers on the course and getting the
race off on-time without anyone falling on the ice. I worried for nothing, Jim
had the volunteers under control and got them out on the course and in place
for the start of the race. Jeff pulled
out the skid steer and ran through the parking lot to break up the ice and it
worked pretty well taking off the top layer of ice to keep the runner from falling
at the start of the race. Bob Patterson
was in place to run sweep and bring in the last runner. I made some pre-race comments and Mike
started the race.
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The start of the trail run |
I headed down to the trail, hoping I could get there
before the runners did, my knee was killing me and sliding around on the ice
and mud wasn’t helping, I just knew by the time the race was over, I would be
back on my crutches again. I made it to
the trail junction before the racers did and was able to get some awesome
photos. The photos I liked the most
though were those of Jim Donahue crossing the creek. He did a hard face plant into the rock bank,
got up and kept running, this after being up all night supporting the ultra
runners. Jim you are amazing!
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Jim in motion |
Rob was at the trail junction in his truck making sure
the runners made the turn, so he gave me a ride back up to the finish
line. I don’t think I could have walked
it fast enough to see the first place finisher come through, but with the ride
I made it.
Standing at the finish line Mike pointed out the great
view from the finish so I started snapping photos of the runners crossing the
finishing line to the view.
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Keith crossing the finish line to a Beautiful View |
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Russ running down his competition at the finish line |
Dave Otto won the trail run while the first female to
cross the line was Michon Coats, great job to both of you.
Overall I think the race went off pretty well, there were
problems, mostly behind the scenes and the runners will never realize them, but
still lessons learned that we will fix next year. I learned a lot of lessons from the ultra
event and will do my best to remedy them next year.
It was the most miserable,
cold, wet, horrible weather, but I know it made for some of the best stories of
these runners lives.
So here is my question to you… Was this a good event,
will you come back and will you recommend this event to your friends. Oh and
did you like the shirts as much as I did, I think they are awesome. If you have comments or suggestions please
post them so we can use them to make this a better event in the future.
I need to say Thanks to all the volunteers and especially
to Rich Luers for doing such a great job with the timing and spending the night
posting laps online at Final Lap Racing. To Jen at RunWell
for providing all the Hammer products, the runners all appreciated having them.
To Salomon/Sunnto for their generous donation of products, the races that won
the items are very grateful. To Mike Wever for being my right hand man through
all of this.
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Just a few of the prizes from Salomon/Sunnto |
Most of all Thanks to Jeff and Sandy Lorton for hosting
the event and allowing us to hold training runs on the course. If you make it up to the winery let them know
that you raced there and how much fun you had.